We are seeking a Docketing Specialist (Trademark) to join our team. Based in the Washington, DC office, the Docketing Specialist works as part of the docketing team to assist in all aspects of docket department duties. The docketing team has the responsibility of ensuring data clarity and accuracy of the Docketing Software, timely movement of workflow and management of all deadlines. The construction of the docketing team (Trademark/Patent) within the department serves to ensure department personnel are well-versed in all areas of IP docketing. As such, Docketing Specialists are cross-trained in prosecution and some litigation matters relating to Patents and Trademarks.
In accordance with the firm’s Client Service Initiatives, a Docketing Specialist must display good judgment, effective interpersonal communications, and confidentiality and discretion are required consistently.
ESSENTIAL JOB FUNCTIONS:
Adhere to internal timelines for handling and clearing of the mail/email and dockets.
Process incoming mail: Paper and electronic mail related to patents and trademarks (both U.S. and Foreign), USPTO download documents and WIPO correspondence.
Process outgoing mail. Review outgoing mail for potential docketing events and enter into docketing software as necessary.
Monitor docketing email inboxes.
Prepare and distribute daily, weekly and monthly dockets. Provide last day email reminders to practitioners. Prepare special docket reports as needed.
Process docket updates from practitioners into docketing software and provide necessary follow-up regarding input of calendar events. Clear docket reports in docketing software daily.
Process entry of docketing information into docketing software including analysis of updated docket records to ensure correct assessment of deadlines and accuracy of database.
Process daily USPTO filings, both electronic and paper filings, for both patents and trademarks.
Process file intakes and transfers for both patent and trademark.
Perform quality review of items processed and docketed by other Docketing department members.
Maintain positive communication by responding to practitioner/assistant inquiries and provide docketing information as needed.
The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time.
We are an Equal Opportunity Employer and we offer an excellent total compensation package, which includes medical/dental coverage (PPO/HD), vision care, life insurance, short and long-term disability plans, 401(k) with employer match, paid vacation/holiday/sick days, wellness programs and more.
To Apply: Please submit your resume and cover letter, including salary requirements, for consideration.
KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of docketing software, preferably CPi.
Proficiency in USPTO rules and practices.
Proficiency in navigating EFS, PAIR, EPAS and WIPO.
Ability to access and understand patent and trademark websites around the world in order to verify and complete docket records. Ability to perform status checks on pending patents and trademarks and monitor registrations/patents.
Working knowledge of physical files in order to review and determine status for docket entry into CPi –both patent and trademark.
Working knowledge of TTAB and copyright practices.
Excellent time management skills – balance completing priorities and work efficiently under the pressure of meeting multiple deadlines with frequent interruptions.
Accepts responsibility for work product and takes initiative.
Must be able to work as part of a team as well as independently to manage a variety of tasks.
Great communication skills – read and comprehend instructions (written and verbal); good command of English language (spelling and grammar); conform to prescribed coding style and format in data entry; and respond to common inquiries, suggestions and/or complaints from all personnel.
Great organizational skills and attention to detail, consistently producing quality work.
Ability to work under pressure.
Ability to shift daily tasks to adjust to volume demands and staffing needs.
Ability to work as a team player, as well as independently, with a high degree of professionalism and confidentiality while maintaining a good rapport with attorneys and staff.
Client service-driven toward internal and external clients.
Unbiased judgment, sound discretion and openness to the views of others.
Ability to interact with people in a manner that shows sensitivity, tact and professionalism.
Able to quickly grasp the goals, service, culture and strategy of both the firm and the department.
Candidate must conduct him/herself professionally in appearance and actions; must set a positive example for all personnel and support a collegial and collaborative work environment.
Adhere to and serve as a role model for the firm’s Client Service Standards.
Willingness to be flexible and perform responsibilities not specifically identified in the job description and assume new responsibilities as the department's and firm's needs change.
Flexible and dependable with the ability to work overtime (i.e., after hours, weekends, holidays, etc.) as needed.
Must be willing to travel to all DBR offices occasionally.
EDUCATION AND EXPERIENCE:
High School diploma or GED certificate required.
College degree a plus.
Minimum of three to five years of docketing prosecution experience for both trademark and patent docketing to include both U.S. and foreign matters and current knowledge of USPTO rules and procedures.
PAIR/EFS/WIPO/TSDR proficiency required.
About Drinker Biddle & Reath LLP
With 620 lawyers in 12 offices, Drinker Biddle & Reath LLP provides clients with unparalleled service in matters ranging from billion-dollar deals to complex class actions, across a broad spectrum of industries.
Our priorities are knowing our clients' business and providing the value they need so that we can be an integral part of their success. Clients choose us for our sophisticated yet efficient approach to handling their most important business transactions, litigation and government affairs efforts.
To learn more, visit us at www.drinkerbiddle.com.