The purpose of the legal secretary job is to provide secretarial support for ACDL staff attorneys and their litigation work. The Center expects the work of the legal secretary to be accomplished in a timely and accurate manner and according to the instructions of the attorneys and/or office manager. Additionally, this person may assist other Directors in the office. Bi-lingual Spanish with written and oral proficiency is preferred.
1. Uses Office computer approximately 4-6 hours per day.
2. Uses telephone approximately 2-4 hours per day.
3. Spends approximately 30 minutes per day in meetings.
4. Sits approximately 4-6 hours per day.
5. Occasionally lifts 5-10 pounds.
6. Requires working under a moderate degree of stress (time constraints, deadlines, multi-tasking projects).
1. Provide administrative and secretarial support, sometimes complex and high level, to staff as assigned.
2. Assemble and summarize information from files for use by attorneys.
3. Adapt computerized information to meet litigation needs during discovery.
4. Maintain calendars for assigned attorneys to ensure no scheduling conflicts and to inform attorneys of court-imposed deadlines.
5. Proficient in Word, Internet research, use of outlook e-mail. Should have some knowledge of how to troubleshoot computer or technology problems.
6. Proficient in electronic filings in both State court and the United States District Court of Arizona.
7. Compose letters utilizing instructions and/or guidelines.
8. Proofread and correct prepared material for correct style, format, grammar, spelling, punctuation, and completeness.
9. Prioritize work and meet assigned deadlines while appropriately resolving those that conflict.
10. Follow and implement the organization’s client services policies and procedures.
11. Assist with organizing, coordinating and producing reports and work products of others, including summarizing data from multiple persons, locations and resources.
12. Handle confidential matters discreetly; be flexible with changing situations; and establish and maintain effective working relationships with employees in various offices and programs, clients, and people outside the agency.
13. Produce quality, error-free written materials, both printed and electronic.
14. Effectively and regularly, communicate with employees, clients, and the public at the individual, team and organizational levels.
15. Maintain thorough and complete records including minute taking and database entry.
16. Develop and maintain collaborative, cooperative relationships with internal and external stakeholders, including clients, the community, the board of directors and employees at all levels of the organization.
17. Apply the principles of the organization’s vision and values in all work- related business and interactions.
18. Perform other duties as requested or required.