The Director of Patent Administration is responsible for overseeing the administrative processes and procedures, and support personnel, of the Patent Prosecution practices of the Firm. The Director of Patent Administration will work closely with the COO, Practice Group Leaders (PGL) of the Patent Prosecution groups, the General Counsel and the Prosecution Management Committee, to ensure that the firm employs best practices for managing IP portfolios, establishes smart and efficient procedures for providing patent prosecution services to clients, and reduces risk to the Firm.
During the first year in the role, the Director of Patent Administration will address as key priorities: the harmonization of internal processes and procedures across all segments and cohorts of the patent prosecution practice, as well as the harmonization of how the patent prosecution legal and administrative work is completed, with an eye towards streamlining processes while harmonizing them; the elimination of inefficiencies in business processes; the full leveraging and smartest use of the Firm’s vast technology resources; and the full and leveraged deployment of all support/administrative staff members who support the practice.
Key responsibilities include, but are not limited to:
• Oversee team of Managers and Supervisors who are over the key patent prosecution functions for both US and foreign matters: IP Operations, Docketing and IP Systems, E/M Patent Prosecution group support staff and Chemical Patent Prosecution group support staff.
• Ensure that all Patent Prosecution administration and professional staff members comply with the firm’s internal procedures as well as the firm’s standards of loss prevention
• Support the Patent Prosecution PGLs in achieving a best practices approach to all administrative functions in the practice; implement best practices and all practice and procedure changes throughout prosecution and prosecution support areas
• Oversee firm wide IP training:
• Lead the redesign of training programs across all areas of Patent Prosecution including practice specific onboarding/training for new hires, practice group, firm and client specific training
• With key input from Managers and Supervisors, assess current technology and soft skills training that support and ensure staff are trained in these areas, stressing the importance of working proactively to support attorneys and their legal practice.
• Create training programs that provide instructions on the firm’s technology including defining best practices, utilization of agreed upon templates and time-saving tips
• Work with Human Resources to create career learning paths that build on a range of identified competencies
• Work with Human Resources to Institute methods of evaluating and assessing knowledge of the training materials
• Act as an IT liaison to preview and promote new technologies to pilot groups, focus groups and the various administrative support staff
• Oversee IP Docketing and IP Systems Manager in maintaining and updating firm-wide docketing procedures, including data-entry, file maintenance, and electronic file handing processes with a focus on efficiencies, reconcilliation and quality.
• Communicate with attorneys and staff regarding changes in the US Patent and Trademark Office (“PTO”) and other patent offices, as well as the implications for the firm’s practices & procedures as a result of the changes
• Oversee and work with IP Operations Manager on client meetings where coverage of administrative matters and tours are required
• Responsible for budget management and projection for IP Operations, Docketing. E/M Patent Prosecution group and Chemical Patent Prosecution staff
• Monitor Foreign Associate relationships and manage engagement needs relating to these associates/associate firms
• Work alongside the other Firm Directors to implement changes and drive strategy and evolution of the Firm and its processes and procedures
• Serve as a key member of the COO’s senior team, supporting the COO and the Firm in a variety of capacities and with various projects/initiatives